How do I setup a UNC delivery path?

Overview

The InfraWare Document Delivery System (DDS) supports a number of delivery devices, including a UNC (Universal Naming Convention ) path.  This article discusses several things an administrator needs to know about specifying such a path.

Solution

Format

The format of a UNC path is as follows:

\\server_ip_address\sharename\foldername\filename

The server ip address and sharename are provided by the customer (not InfraWare).  Please note that a server ip address can be either:

• Public (registered), or

• Private (unregistered)

A public address is required for communication via the Internet unless a VPN (virtual private network) is in place.  However, since data transmitted in this fashion is not encrypted, InfraWare only supports UNC delivery when a VPN is established between InfraWare and the customer.  By definition, these private addresses are in the format of either:

• 10.x.x.x (the first octet of the address is 10) or

• 192.168.x.x (this first octet is 192 and the second octet is 168)

The sharename is a function of the server operating system.  The folder must exist on the server, and both the folder name and the file name can be created dynamically by InfraWare at the time of transmission.  Here is a list of variables which can be used to create the folder and file names:

%df is the date this was delivered; format: YYYY-MM-DD; month and day are 0 padded
%dd is the day of the date this was delivered; day is 0 padded
%dm is the month of the date this was delivered; month is 0 padded
%dy is the year of the date this was delivered.

%sf is the date this was submitted to the InfraWare system; format: YYYY-MM-DD; month and day are 0 padded
%sd is the day of the date this was submitted to the InfraWare system; day is 0 padded
%sm is the month of the date this was submitted to the InfraWare system; month is 0 padded
%sy is the year of the date this was submitted to the InfraWare system

%a is the full name of the author; format: LastName_FirstName
%af is the first name of the author
%al is the last name of the author
%aif is the first initial of the author
%ail is the last initial of the author
%f is the name of the facility of the author
%su is the subject of the dictation
%dt is the document type of the dictation

%m is the medical record number
%na is the account number
%ns is the social security number

%idsa is the Facility ID
%idadt is the ADT ID
%id is the Dictation ID

%pf is the first name of the patient
%pm is the middle name of the patient
%pl is the last name of the patient
%pdob is the date of birth of the patient
%pg is the gender of the patient
%ploc is the location of the patient
%pt is the type of the patient

%da is the admit date; format: YYYY-MM-DD; month and day are 0 padded
%dd is the discharge date; format: YYYY-MM-DD; month and day are 0 padded
%dv is the visit date; format: YYYY-MM-DD; month and day are 0 padded

%phdc is the code of the admit physician
%phdl is the last name of the admit physician
%phdf is the first name of the admit physician

%phtc is the code of the attend physician
%phtl is the last name of the attend physician
%phtf is the first name of the attend physician

%phrc is the code of the refer physician
%phrl is the last name of the refer physician
%phrf is the first name of the refer physician

%e1 is the extra 1 field
%ud1 is the user defined field 1
%ud2 is the user defined field 2
%ud3 is the user defined field 3
%ud4 is the user defined field 4
%ud5 is the user defined field 5
%ud6 is the user defined field 6
%ud7 is the user defined field 7
%ud8 is the user defined field 8
%ud9 is the user defined field 9
%ud10 is the user defined field 10

• For example, with the path \\server_ip\home\%al\%f\%s_%u, a file would be uploaded to YYYY-MM-DD_Subject.doc in the the customer's server in folder: \home\LastName\FacilityName