|KB208 Print this KB|
|Can a user eSign for another user?|
|Answer / Solution|
Can a user eSign for another user?
Yes, a user can eSign on behalf of another user if the organization's policies allow that practice. InfraWare supports the following options for authorizing someone to eSign documents:
As an extension of the Requirement/Authorizations, an eSign-off Pool can be created and authorized. A pool is a group of users; in this case authors. (If an administrative support person needs to be included, you need to give them the author role.) Using a Pool, multiple users can be given the authority to eSign. As above, the signature applied to the document will be the signature specified under Author Settings for the user doing the signing.
eSign-off proxies are different than the above options. Instead of saying a user 'can sign,' this feature says the user 'can sign on behalf of' this author. In other words, they are signing FOR the author. In this case, when someone has been granted the authority to sign on behalf of an author with a proxy assignment, it is the author's signature (text and/or image) that gets applied to the document. The process is logged in the audit trail.
As many users can be assigned the proxy authorization as are needed. In order to qualify to be an eSign-off proxy, a user must have a Facility Role (Author or Facility Admin).
Proxy Setup Steps
|How does eSign-off work?
|What are the steps to eSign a document in the Secure Web Portal?
Step-by-Step eSign Off Walkthrough
|How do I set up an author to eSign?
Setting up eSign
|What is the integrity of eSign?
eSignature Implications Explained
|How do I edit Pool Membership?
Editing and understanding pool membership
|Direct Link to This KB|
|Wednesday, December 21, 2016|
|esign proxy KB208|