In this guide, you will learn how to create a Document Type. You will be able to place each Document Type into a specific Document Category under a facility.
Document Types (also called work types) provide a structure to define workflow settings, speech recognition parameters and templates. Authors typically specify a Document Type when submitting a dictation.
You will need the following before you begin:
An Administrator login ID and password for the IMC.
Choose the Document Category from the drop-down menu or Choose New to create a new Document Category
Enter the Name of the new Document Category
For Description, enter a unique name for the Document Type.
Document Type ID: Enter a unique identifying number which the author/physician will enter as the work type at the beginning of his/her dictation.
External Work Type ID: Enter the work type number that corresponds with your facility’s identifying work type number.
Document Template Initials: Enter a unique set of initials for the Document Type for reporting.
Template: Choose from the drop-down menu the corresponding template created using the InfraWare Template Editor (ITE). See Knowledge Base article #227 , How to Create a Template. This can be left at ‘none’ if the template isn’t created yet.
Normal priority turn-around time in minutes: Enter the number of minutes (i.e. 48 hours = 2880 minutes) turnaround time for this Document Type. Then check whether you would like to exclude Saturday and Sunday in that turnaround time.
STAT turn-around time in minutes: If jobs ordered STAT require a different turnaround time, enter that here. If the same, enter same as above. (Do not leave blank.)
Automatically STAT: Check this box to automatically promote all jobs of this Document Type to STAT.
User Defined Fields: Click on the arrow to the left to define any user defined fields (UDF) for this Document Type.
QA Settings: Click the arrow next to this to setup QA Requirements and Authorizations for this Document Type.
eSign-Off Settings: Click the arrow to set up eSign Requirements and Authorizations for this Document Type.
Override author First-Draft settings for jobs of this type: Click this box if you are not using Speech Recognition for this Document Type.
When you are done with this Document Type, Click the Save button.