Adding Authors to the Address Book

Overview

Sometimes an IMC user would like to add an existing Author to their Address Book.  Rather than having to type the information in for that Author, there is a link in the Author Settings that will simplify the process.

Steps

• In the IMC, navigate to Administration > Users
• Select the Author you would like to add to your Address Book
• Under the Facility Roles section, click on the green plus icon (+):
  
• This will open a popup window, where you can make any adjustments to the Address Book Entry:
  

• Click Save when complete

Once the Author has been added to the Address Book the green plus sign icon (+) will no longer show in the Facility Roles area.

Please note: 

• If you make a change to the Author from Administration > Users, the corresponding Address Book Entry will not automatically update.  You can make that change to the Address Book entry manually, or you can delete the Address Book Entry for that Author and re-add them with the green plus sign icon (+) after any changes are made.
• In order to add an Author for a specific Facility in the address book you will need to choose the "Visible only to users of specific facilities" option under Visibility.  Once you choose the option you will be given a list of Facilities.  Check the box for each Facility to which you would like to add this Author.